🏢 Administrator Guides
Everything you need to know to manage Hybo efficiently. Learn how to configure spaces, permissions, and all the tools available for administrators.
56 articles
- 📲✅ Self Check-inCheck in by yourself without depending on tablets or reception desks. Fast, convenient, and accessible from anywhere.
- 📘 Group, User and Guest Management
- 🔐 Hybo Integration with Azure Active Directory (AAD)Integrate Hybo with Azure Active Directory (AAD) for secure sign-in, automatic user synchronization, and efficient data management. Improve security, reduce errors, and automate key processes effortlessly.
- Improvements implemented in FreeSpaceIn this FreeSpace update, several improvements have been implemented to optimize both functionality and the way information related to meeting rooms and their reservations is displayed. Below, we detail the…
- 👩💼👩💻 New Employee Type Field and Its Integration into ReportsClassify your users based on your organizational needs
- User Delegation (Reservations on behalf of another user)This feature is mainly intended for cases where a person has an assistant or manager who is responsible for organizing their agenda.
- 🔐 Multi-Factor Authentication (MFA)A security policy has been implemented in HYBO that includes local login authentication, Multi-Factor Authentication (MFA), and advanced password management policies.
- Currency TypeEach office can have its own currency, which will be used across all modules that include prices, such as parking, canteen, carsharing, activities, among others.
- Company Management and Pricing by CompanyA new feature has been introduced that allows managing multiple companies within the same tenant and applying different pricing per company for reservations.
- Profile Fields and Module Requirements
- Automatic User Deactivation Due to InactivityA new feature is coming soon that will allow administrators to automatically deactivate users who have remained inactive on the platform for a specific period of time.
- Improvements to the User Experience for Multiple Reservations
- Check-in with geolocation - Geofence
Parking
Parking Module
- 🅿️🚧 External parking areaAn efficient solution to ensure parking availability even when the main parking lot is full. It improves the user experience and optimizes occupancy without complications.
- ⚠️🚫 Parking penaltiesThe penalties feature allows automatic and manual management of misuse of parking spaces, ensuring responsible usage and preventing unjustified cancellations or no-shows.
- Configuration of Assigned Reservation Notification DeliveryHere we will explain what these email notifications are about and how to configure them.
- 🧾 Confirmation of reservations created via automated scriptThis article explains how the confirmation process works for reservations generated from the admin page or via script. 📍 Exclusive functionality of the Parking module.
- 📊🚗 Occupancy banner in the user and administrator applicationsNew banner to display parking occupancy status.
- 🔑🧠 Integration with Dorlet for smart access
- 🗓️🚘 Date selectionTo improve data reliability, we have enhanced the date selection logic.
- 🧠 Parking Space Allocation System in HyboAssign your parking spaces fairly and reward good usage.
- Daily Car Park Booking Allocation SystemUnderstand how daily parking space allocation works and how to set it up in Hybo
- 🗓️ Fixed Parking SpacesThis feature ensures that users with an assigned parking space always have reservations created in advance, preventing the space from appearing available to other users.
- Car sharing in parking
- 📊 Daily License Plate Report
- 🧠 Daily Algorithm
- 🎲 Weekly Algorithm
- 🗓️ Fortnightly Algorithm
- Duplicate License Plate Management
Lunch
Lunch Module
- 🍽️🆕 Lunch Module UpdateThe new version of the Lunch module introduces advanced management of dishes, menus, and dining areas. Everything is centralized, editable, and connected to the user’s booking experience.
- 🍽️ Hybo Canteen (Order Station or Canteen)View and manage all canteen reservations in real time
- ⚡ SignalR Integration
Meeting room
Meeting room Module
- Room ManagerIn this article, we will show you how to configure Room Manager on the tablet placed at the entrance of meeting rooms and how to use it.
- 📅 Viewing Meeting Room Reservations Made by External UsersAccess all reservations for a room at a glance.
- Room ApprovalThe Room Approval feature allows certain rooms to require prior validation by an administrator before a reservation is confirmed. Only for the module without integration with Google or Microsoft
- 🕒 Office Hours ConfigurationHybo allows administrators to define the operating hours of an office by configuring a start time and an end time. This configuration determines the time range in which reservations can…
- Meeting Room Enhancements