🏢 Administrator Guides
Everything you need to know to manage Hybo efficiently. Learn how to configure spaces, permissions, and all the tools available for administrators.
74 articles
- Autocheck-out in HyboWhat auto check-out is, what it's for, and how its time-window logic works in Hybo.
- 📲✅ Self Check-inCheck in by yourself without depending on tablets or reception desks. Fast, convenient, and accessible from anywhere.
- 🔐 Hybo Integration with Azure Active Directory (AAD)Integrate Hybo with Azure Active Directory (AAD) for secure sign-in, automatic user synchronization, and efficient data management. Improve security, reduce errors, and automate key processes effortlessly.
- Improvements implemented in FreeSpaceIn this FreeSpace update, several improvements have been implemented to optimize both functionality and the way information related to meeting rooms and their reservations is displayed. Below, we detail the…
- 👩💼👩💻 New Employee Type Field and Its Integration into ReportsClassify your users based on your organizational needs
- User Delegation (Reservations on behalf of another user)This feature is mainly intended for cases where a person has an assistant or manager who is responsible for organizing their agenda.
- 🔐 Multi-Factor Authentication (MFA)A security policy has been implemented in HYBO that includes local login authentication, Multi-Factor Authentication (MFA), and advanced password management policies.
- Currency TypeEach office can have its own currency, which will be used across all modules that include prices, such as parking, canteen, carsharing, activities, among others.
- Company Management and Pricing by CompanyA new feature has been introduced that allows managing multiple companies within the same tenant and applying different pricing per company for reservations.
- Profile Fields and Module Requirements
- Automatic User Deactivation Due to InactivityA new feature is coming soon that will allow administrators to automatically deactivate users who have remained inactive on the platform for a specific period of time.
- Check-in with geolocation - Geofence
- How to Renew Your Client Secret in AzureIt is essential to renew your Client Secret before it expires to avoid service interruptions in Hybo.
- Self Check-in App EnhancementsSelf Check-in now reflects the company's corporate image, allows for check-out, and includes new languages.
- Reporting Features in the Admin PanelThe admin panel offers KPIs and charts of Hybo activity to support decision-making. It also allows you to export raw data for further analysis with any tool of your choice.
- Tenant Expiration Notifications
- Secret ID Expiration Notifications
- Blocking resources by days
- Create and manage support tickets from HYBO
- Permission ManagementThis section will help you manage permissions from the administrator panel.
- Automatic User Disabling Due to InactivityLearn how Hybo can automatically and periodically disable users to reduce administrative tasks and avoid consuming more licenses than necessary.
- Automatic License Usage Notifications
- 📘 Group, User and Guest Management
- 👤 User Deactivation Integration
Parking
Parking Module
- 🅿️🚧 External parking areaAn efficient solution to ensure parking availability even when the main parking lot is full. It improves the user experience and optimizes occupancy without complications.
- ⚠️🚫 Parking penaltiesThe penalty management feature automatically handles parking-related policy violations, encouraging responsible use of parking spaces while preventing last-minute cancellations and repeated no-shows.
- Configuration of Assigned Reservation Notification DeliveryHere we will explain what these email notifications are about and how to configure them.
- 🧾 Confirmation of reservations created via automated scriptThis article explains how the confirmation process works for reservations generated from the admin page or via script. 📍 Exclusive functionality of the Parking module.
- 📊🚗 Occupancy banner in the user and administrator applicationsNew banner to display parking occupancy status.
- 🔑🧠 Integration with Dorlet for smart access
- 🗓️🚘 Date selectionTo improve data reliability, we have enhanced the date selection logic.
- 🧠 Parking Space Allocation System in HyboAssign your parking spaces fairly and reward good usage.
- Daily Car Park Booking Allocation SystemUnderstand how daily parking space allocation works and how to set it up in Hybo
- 🗓️ Fixed Parking SpacesThis feature ensures that users with an assigned parking space always have reservations created in advance, preventing the space from appearing available to other users.
- Car sharing in parking
- 📊 Daily License Plate Report
- 🧠 Daily Algorithm
- 🎲 Weekly Algorithm
- 🗓️ Fortnightly Algorithm
- Duplicate License Plate Management
Lunch
Lunch Module
- 🍽️🆕 Lunch Module UpdateThe new version of the Lunch module introduces advanced management of dishes, menus, and dining areas. Everything is centralized, editable, and connected to the user’s booking experience.
- 🍽️ Hybo Canteen (Order Station or Canteen)View and manage all canteen reservations in real time
- ⚡ SignalR Integration
Activity
Activity Module
- Manage Corporate Activities and Their Bookings in HyboManage spaces and resources for corporate activities, plan the calendar and schedules of their sessions, and promote employee participation by allowing them to easily reserve a spot.
- 🎟️ Refund of activities creditsEnable credit refunds for activities reservations
Carfleet
Carfleet Module
- 🚗 Vehicle Maintenance Period configurationHybo now allows administrators to manage maintenance periods for vehicles.
- Managing Your Car Fleet in the Admin PanelManage company vehicles and set policies that determine how users can book them in the Hybo app.
- How to Book Fleet VehiclesLearn how to book company vehicles and ensure their proper use by checking in and out of your reservations or canceling them if your plans change.
- Manage Car Fleet Bookings in the Admin PanelCheck the availability of the corporate car fleet and manage employee bookings, overriding established booking policies if necessary.
- Book on behalf of another personThe “Book on behalf of another person” feature allows certain users to manage reservations for other colleagues directly from the Hybo application. Below, we explain how to configure and use…
- 📩 Email delivery with a custom domainEnable email delivery using your own corporate domain in Hybo and strengthen your brand identity. Improve deliverability, avoid spam, and personalize all system notifications.
- 🗓️ Fortnightly reservation openingEnable reservations by fortnights.
- Best Practices for Map CreationHere we explain the best way to create floor plans in Hybo, including the correct dimensions for desks and parking spaces.
- 📢 Configuration – Important Information About Your OfficeAre you making proper use of employee information?
- Recurring Reservations in HyboRecurring reservations provide an easy and flexible way to create batches of reservations. This feature is enabled across several Hybo modules.
- 📨👩💻 Additional informational text in emailsAdd additional messages to your emails in Hybo
- 🔢 Multiple ReservationMake multiple reservations for parking spaces, workstations, and lunch.
- 🕒 Priority Advance ReservationDesigned to allow users who belong to specific groups to make their reservations in advance.
- 🚗🏢 Improvement in reservation transfers for parking and workspacesNow your reports display transferred reservations for parking and workspaces.
- ⏳ Reservation Queue for Workstations, Parking, and GymEnable the reservation queue for workstations, parking, and gyms.
- Hybo API — Third-Party Integration Authentication GuideHow to obtain and use OAuth 2.0 tokens to integrate third-party applications with the Hybo API: what Hybo provides, what the client needs to provide, the authentication flow, credential renewal,…
Meeting room
Meeting room Module
- Getting Started with Room ManagerIn this article, we will show you how to configure Room Manager on the tablet placed at the entrance of meeting rooms and how to use it.
- 📅 Viewing Meeting Room Reservations Made by External UsersAccess all reservations for a room at a glance.
- Room ApprovalThe Room Approval feature allows certain rooms to require prior validation by an administrator before a reservation is confirmed. Only for the module without integration with Google or Microsoft
- 🕒 Office Hours ConfigurationHybo allows administrators to define the operating hours of an office by configuring a start time and an end time. This configuration determines the time range in which reservations can…
- Meeting Room Enhancements
- Room Manager ImprovementsRoom Manager now allows you to configure its language, hide the check-in and check-out actions, and improves usability for booking directly from the tablet.