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🏢 Administrator Guides

Everything you need to know to manage Hybo efficiently. Learn how to configure spaces, permissions, and all the tools available for administrators.

55 articles
📲✅ Self Check-inCheck in by yourself without depending on tablets or reception desks. Fast, convenient, and accessible from anywhere.
📘 Group, User and Guest Management
🔐 Hybo Integration with Azure Active Directory (AAD)Integrate Hybo with Azure Active Directory (AAD) for secure sign-in, automatic user synchronization, and efficient data management. Improve security, reduce errors, and automate key processes effortlessly.
Improvements implemented in FreeSpaceIn this FreeSpace update, several improvements have been implemented to optimize both functionality and the way information related to meeting rooms and their reservations is displayed. Below, we detail the…
👩‍💼👩‍💻 New Employee Type Field and Its Integration into ReportsClassify your users based on your organizational needs
User Delegation (Reservations on behalf of another user)This feature is mainly intended for cases where a person has an assistant or manager who is responsible for organizing their agenda.
🔐 Multi-Factor Authentication (MFA)A security policy has been implemented in HYBO that includes local login authentication, Multi-Factor Authentication (MFA), and advanced password management policies.
Currency TypeEach office can have its own currency, which will be used across all modules that include prices, such as parking, canteen, carsharing, activities, among others.
Company Management and Pricing by CompanyA new feature has been introduced that allows managing multiple companies within the same tenant and applying different pricing per company for reservations.
Profile Fields and Module Requirements
Automatic User Deactivation Due to InactivityA new feature is coming soon that will allow administrators to automatically deactivate users who have remained inactive on the platform for a specific period of time.
Improvements to the User Experience for Multiple Reservations

Parking

Parking Module

🅿️🚧 External parking areaAn efficient solution to ensure parking availability even when the main parking lot is full. It improves the user experience and optimizes occupancy without complications.
⚠️🚫 Parking penaltiesThe penalties feature allows automatic and manual management of misuse of parking spaces, ensuring responsible usage and preventing unjustified cancellations or no-shows.
Configuration of Assigned Reservation Notification DeliveryHere we will explain what these email notifications are about and how to configure them.
🧾 Confirmation of reservations created via automated scriptThis article explains how the confirmation process works for reservations generated from the admin page or via script. 📍 Exclusive functionality of the Parking module.
📊🚗 Occupancy banner in the user and administrator applicationsNew banner to display parking occupancy status.
🔑🧠 Integration with Dorlet for smart access
🗓️🚘 Date selectionTo improve data reliability, we have enhanced the date selection logic.
🧠 Parking Space Allocation System in HyboAssign your parking spaces fairly and reward good usage.
Daily Car Park Booking Allocation SystemUnderstand how daily parking space allocation works and how to set it up in Hybo
🗓️ Fixed Parking SpacesThis feature ensures that users with an assigned parking space always have reservations created in advance, preventing the space from appearing available to other users.
Car sharing in parking
📊 Daily License Plate Report
🧠 Daily Algorithm
🎲 Weekly Algorithm
🗓️ Fortnightly Algorithm
Duplicate License Plate Management
Book on behalf of another personThe “Book on behalf of another person” feature allows certain users to manage reservations for other colleagues directly from the Hybo application. Below, we explain how to configure and use…
📩 Email delivery with a custom domainEnable email delivery using your own corporate domain in Hybo and strengthen your brand identity. Improve deliverability, avoid spam, and personalize all system notifications.
🗓️ Fortnightly reservation openingEnable reservations by fortnights.
Best Practices for Map CreationHere we explain the best way to create floor plans in Hybo, including the correct dimensions for desks and parking spaces.
Permission ManagementThis section will help you manage permissions from the administrator panel.
📢 Configuration – Important Information About Your OfficeAre you making proper use of employee information?
Recurring Reservations in HyboRecurring reservations provide an easy and flexible way to create batches of reservations. This feature is enabled across several Hybo modules.
📨👩‍💻 Additional informational text in emailsAdd additional messages to your emails in Hybo
🔢 Multiple ReservationMake multiple reservations for parking spaces, workstations, and lunch.
🕒 Priority Advance ReservationDesigned to allow users who belong to specific groups to make their reservations in advance.
🚗🏢 Improvement in reservation transfers for parking and workspacesNow your reports display transferred reservations for parking and workspaces.
⏳ Reservation Queue for Workstations, Parking, and GymEnable the reservation queue for workstations, parking, and gyms.