Administrators can exclude a room or an individual booking from auto check-out using the Skip auto check-out option. This prevents the booking from being automatically released if no check-in is completed within the configured time.
This exclusion can be useful for executive meeting rooms, events or other meetings that need to keep the space reserved even if no one checks in.
Exclude a room from auto check-out
This option skips auto check-out for bookings in a room while the setting is enabled.
To configure it:
In the administrator application, open the room settings.
Enable Skip auto check-out.
Save your changes.
While this option is enabled, you do not need to configure the exclusion for each booking in that room.
Exclude an individual booking
If you need to keep auto check-out enabled for a room but exclude a specific meeting, you can do so from the booking.
In the administrator application, create or edit the room booking.
Enable Skip auto check-out in the booking options.
Save your changes.
The exclusion applies to that booking. Other bookings in the room retain their usual settings.
How do the two options work together?
Room setting | Booking setting | Result |
Skip auto check-out enabled | Any value | The booking is excluded through the room setting. |
Skip auto check-out disabled | Skip auto check-out enabled | Only that booking is excluded. |
Skip auto check-out disabled | Skip auto check-out disabled | Auto check-out applies according to the office settings. |
How to re-enable auto check-out
Disable âExclude from Auto-Checkoutâ for the room or reservation and save your changes.
If you disable the exclusion for a room, reservations that have their own exclusion enabled will still be excluded from auto-checkout; the rest will no longer be excluded.
To learn about the general behaviour and time allowance settings, see Auto check-out in Hybo.