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🚪📲 Door Access

Create automated access points within your spaces

Updated over a week ago

With this new feature, users can access different areas of the building through smart doors, previously configured by administrators. This module is designed to simplify access control to restricted spaces, enhancing both security and user experience.

🔧 How is it configured?

The configuration is managed from the Administrator page and allows you to customize both the behavior and visibility of the access points.

1. Enable or disable the module

Like any other module, the administrator can enable or disable the Access module depending on the organization’s needs.

2. Create access points (doors)

Administrators must manually create each access point. Each access represents a physical door with a unique device identifier.
When creating an access, the following fields must be configured:

  • Device ID [DeviceName]: Unique identifier for the access.

  • Name: The name visible to the end user.

  • 🏢 Building: Location of the building where the door is installed.

  • 🗂️ Floor: Level where the door is located.

  • 📍 Zone: Specific area of the door. If no zone is selected, the access will be available for all zones.

  • 📡 Location: Latitude and longitude coordinates.

  • 📏 Opening range: Maximum distance (in meters) from which the user can open the door.

🔒 Important:
If no access points are created, the module will not work. Accesses must exist for users to be able to use them.

3. Configure visibility for users

From the Administration panel, you can define how access points are displayed to users. There are three visibility options:
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  • All accesses: The user will see all created doors.

  • Mixed: Shows the access points related to their reservations and any other access marked as visible for everyone.

  • From reservations: The user will only see the doors required to reach their booked space (for example, if they must go through 3 doors to reach their desk, they will see those 3 doors).

🔒 Important:
A permission group must be created for the people who will see these accesses, and this group must be assigned the Office Access Users role.
It is also possible to apply the Office Access scope, which expands the configuration options for this permission.
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If a “hot” update is made at the request of a user, they must log out and back into Hybo to refresh the newly assigned permissions.

📱 How does the user use it?

From the Hybo app (PWA), users will see a new button called “Access” on the Home screen. This option will be visible as long as the module is active.

What can the user do?

  1. View available accesses
    The list will display the doors the user can access according to their visibility settings and active reservations.
    If the user has no reservations and the visibility is limited to “accesses related to your reservations,” no access points will be shown.
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  2. Filter accesses
    Users can apply filters by building, floor, or zone to quickly find the desired access points.
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  3. Open a door
    When selecting an access, the app will attempt to open the door.

    ➕ Opening will only be possible if:

    • The user is within the configured opening range.

    • The user has the necessary permissions and visibility for that access.

🧭 Location validation

The app automatically validates the user’s geolocation when attempting to open an access.
If the user is outside the defined range, the door will not open and an informational message will appear.


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