Permission management may vary depending on whether or not you have an integration with Microsoft Azure AD.
Roles
To view the available roles, go to Permissions > Roles.
Roles are predefined by Hybo and cannot be modified. If you need a specific role, please contact [email protected].
Roles contain the user groups that have that permission. By default, all users have the “Application User” role, which allows them to access Hybo.
If you want a group of users not to have access to a specific module, you simply need to create new groups and assign them only the role you want them to have.
To learn how to create groups, see the Groups section below.
Groups
Please note that groups depend on the type of integration you have, either with or without Azure AD (Custom Login or Google Workspace).
Without Microsoft Azure AD integration (Custom Login or Google Workspace)
If you do not have an Azure AD integration and are using Custom Login or Google Workspace, you can create groups directly from the Hybo admin portal at:
Permissions > Groups
With Microsoft Azure AD integration
If you have an Azure AD integration, groups must be created in the Azure Admin Portal of your tenant.
However, keep in mind that for Hybo to recognize these groups, their names must start with the “HYBO” prefix.
Example:
HYBO_User
HYBO_Admin
These are the basic groups Hybo requires to grant user access and permissions.
You can create as many groups as needed to manage roles and assign permissions to them.
Once the groups are created, you can add users who should belong to each group.
Important: If a user has never accessed Hybo before, they will not appear in the list. The user must log in to Hybo at least once to be created in the system.
Ambit management allows you to grant access only to a specific office and restrict others.
To do this, you must enable ambits, select the scope you want to grant access to, and click the “+” button to add it.
What is permission management in HYBO?
Permission management in HYBO refers to the control and assignment of access rights to different features and resources within the HYBO platform.
How can I manage user permissions in HYBO?
You can manage user permissions in HYBO by accessing the administration panel and navigating to the user management section. From there, you can assign roles and specific permissions to each user based on their needs and responsibilities.
What user roles are available in HYBO?
HYBO offers a variety of user roles, including administrator, supervisor, regular user, among others.
Each role has different levels of access and permissions within the platform.
How can I customize user permissions in HYBO?
You can customize user permissions in HYBO by assigning groups to existing roles and defining specific permissions for each one. This allows you to adapt the permission structure to the unique needs of your organization.
What are some best practices for permission management in HYBO?
Some recommended best practices include regularly reviewing and updating user permissions, assigning the minimum permissions required for each role, and providing proper training to users on how permissions work.
How can I get additional help with permission management in HYBO?
If you need additional help with permission management in HYBO, you can consult our online help resources or contact our technical support team for personalized assistance.
List of roles
Role | Name | Functionality |
GlobalAdministrator | Global Administrator | Full control over the entire platform and all its configurations. |
OfficeAdministrator | Office Administrator | Manages the configuration of a specific office (spaces, users, local parameters). |
MasterAdministrator | Master Administrator | Technical superadmin role for advanced system configuration and support. |
ParkingAdministrator | Parking Administrator | Manages parking spaces, zones, rules and configurations of the parking module. |
DeskAdministrator | Desk Administrator | Manages desks, maps and reservation rules. |
LunchAdministrator | Lunch Administrator | Manages menus, shifts, capacity and rules of the lunch module. |
RoomAdministrator | Room Administrator | Manages meeting rooms, equipment and integrations. |
VisitAdministrator | Visit Administrator | Manages visitors, access flows, hosts and configurations. |
ServiceRequestAdministrator | Service Request Administrator | Manages service requests (tickets, incidents and internal requests). |
BookingDataManager | Booking Data Manager | Access to reports and reservation data in general. |
ParkingDataManager | Parking Data Manager | Access to reports and data of the parking module. |
DeskDataManager | Desk Data Manager | Access to desk statistics and information. |
LunchDataManager | Lunch Data Manager | Access to lunch usage data. |
RoomDataManager | Room Data Manager | Access to room reports. |
VisitDataManager | Visit Data Manager | Access to historical visitor information. |
ServiceRequestDataManager | Service Request Data Manager | Access to metrics and historical service requests. |
AppUser | Application User | General access to the Office Manager application. |
ParkingAppUser | Parking Application User | Access to the parking module in the user application. |
DeskAppUser | Desk Application User | Access to the desk module in the user application. |
LunchAppUser | Lunch Application User | Access to the lunch module in the user application. |
VisitAppUser | Visit Application User | Access to the visit module in the user application. |
RoomAppUser | Room Application User | Access to the room module in the user application. |
ServiceRequestAppUser | Service Request Application User | Access to the service request module in the user application. |
LockerAppUser | Locker Application User | Access to the locker module in the user application. |
CarFleetAppUser | Car Fleet Application User | Access to the car fleet module in the user application. |
ActivityAppUser | Activity Application User | Access to the activity module in the user application. |
StandAppUser | Stand Application User | Access to the stand module in the user application. |
OfficeAccessUser | Office Access User | Access to the office access module in the user application. |
Manager | Manager | Can create group bookings. |
FloorAdministrator | Floor Administrator | Master data administrator and data manager of the desk module. |
UserAdministrator | User Administrator | Master data administrator and data manager of the users module. |
LockerAdministrator | Locker Administrator | Master data administrator and data manager of the locker module. |
CarFleetAdministrator | Car Fleet Administrator | Master data administrator and data manager of the car fleet module. |
ActivityAdministrator | Activity Administrator | Master data administrator and data manager of the activity module. |
StandAdministrator | Stand Administrator | Full access to the stand module administration. |
BuildingAdministrator | Building Administrator | Full access to everything related to building management. |
LockerDataManager | Locker Data Manager | Reservation and incident data manager of the locker module. |
CarFleetDataManager | Car Fleet Data Manager | Reservation and incident data manager of the car fleet module. |
ActivityDataManager | Activity Data Manager | Reservation and incident data manager of the activity module. |
StandDataManager | Stand Data Manager | Access to stand request management. |
LunchDataReader | Lunch Data Reader | Read-only access to lunch reservations. |