Overview
From the administration panel, it is possible to configure which user profile information should be:
Visible
Required
Additionally, this configuration is complemented by a new functionality that allows defining which fields are mandatory to make reservations in each module.
User Profile Fields Configuration
Location
Administration Panel → Office Settings → General Section
Functionality
In this section, there are toggles that allow you to:
Show fields in the user profile
Define whether those fields are required
This directly impacts the user application:
Visible and required fields can be completed from the profile.
Example
An administrator can configure:
Employee Number → Visible + Required
Company → Visible + Not required
👉 In this case:
The user will see both fields
But will only be required to complete the employee number
Mandatory Requirements per Module
Additionally, a module-specific configuration has been introduced that allows defining:
👉 Which profile fields are required in order to make a reservation
Functionality
For each module (e.g., parking, desk, rooms, dining):
There is a selection dropdown
In this dropdown, the fields that must be mandatory for booking are defined
Behavior
When a user attempts to make a reservation:
The system validates whether the required fields for that module are completed
If any are missing:
The reservation cannot be completed
The user will be prompted to complete the information in their profile
Relationship Between Both Configurations
These two functionalities work together:
General Configuration
Defines which fields exist, are visible, and are required globally
Module Configuration
Defines which fields are specifically required to make a reservation
Complete Example
In general configuration:
Field “Employee Number” → Visible + Not required
In the parking module:
“Employee Number” is configured as required for booking
👉 Result:
The user will see the field in their profile
They are not required to complete it initially
But they must complete it in order to book parking