Named Licensing Model
Under the named licensing model:
Customers pay for the maximum number of contracted licenses enabled for use, regardless of whether users actually use the platform or not.
The annual cost is fully fixed and predictable from the beginning.
Advantages and Benefits
Keeps spending limited to the agreed annual cost.
The price per license is usually lower compared to the hybrid model.
Disadvantages
If the contracted limit is reached:
additional users will not be able to access the platform,
and the customer will need to either expand the license package or disable existing users.
Even if licenses are not actively used, they are still billed because the service remains enabled.
Hybrid Licensing Model
The hybrid model is designed for organizations with:
high employee rotation,
variable growth,
progressive adoption,
or hybrid workplace models where not all employees use Hybo simultaneously.
How does it work?
The hybrid model combines 3 concepts:
1. Mandatory Annual Base
A minimum contracted license base is defined, which:
is always billed annually,
regardless of actual usage.
Example:
Contracted base: 1,500 licenses.
2. Maximum Allowed License Limit
In addition to the base, a:
maximum number of active licenses allowed
is configured.
This maximum acts as:
a budget control limit,
and a technical/commercial growth limit.
Example:
Base: 1,500
Maximum allowed: 2,000
As long as usage remains:
between 1,500 and 2,000,
Hybo will continue allowing users to access the platform without blocking operations.
3. Overage Consumption
Overages are only billed when:
the contracted base is exceeded.
Following the example:
Contracted base → 1,500
Actual monthly usage → 1,720
Then:
the first 1,500 licenses are already included,
and only the additional 220 overage licenses are billed.
Important:
overage licenses are billed at a higher rate than base licenses.
Overage Billing
Overages can be billed:
monthly,
quarterly,
or semi-annually,
depending on the commercial agreement with the customer.
The standard documentation states:
“annual base payment and monthly active license overages are billed semi-annually.”
This means:
Hybo measures monthly active license overages,
but billing can be consolidated later.
Benefits of the Hybrid Model
Advantages
Guarantees user access even during growth or peak usage periods.
Prevents operational blocking.
Allows spending control through:
a contracted base,
and a defined maximum limit.
Ideal for companies with dynamic occupancy or hybrid work models.
Disadvantages
Overage licenses have a higher cost compared to base licenses.
Practical Example
Scenario
Company:
3,000 employees
Contracted base: 1,500 licenses
Maximum allowed: 2,000 licenses
Real Consumption Example
Current month:
1,780 active users
Then:
1,500 are already covered by the annual base,
only 280 overage licenses are billed,
and user access is not blocked.
If the customer exceeds the agreed maximum:
the contracted license ceiling would need to be renegotiated.
Why does it fit hybrid workplaces well?
Because Hybo is designed for:
hot desking,
dynamic reservations,
rotating parking,
hybrid schedules,
variable occupancy,
and progressive adoption growth.
The hybrid licensing model avoids over-sizing fixed licenses when:
not all employees use the platform simultaneously,
but they still require occasional access.
How are licenses consumed?
Licenses in Hybo are considered consumed when:
the user performs their first login into the platform and is considered enabled and actively consuming a license.
Additionally:
users can also be manually enabled from the Admin Portal.
In other words:
the effective license activation occurs after the user’s first access/login into Hybo.
User Management and License Release
From the Hybo Administration Portal:
administrators can manually deactivate users,
releasing licenses that are no longer being used.
This is especially useful for:
temporary employees or terminated employees,
external collaborators,
vendors,
or users who no longer require access to Hybo.
Coming Soon: Automation and Optimization Improvements
The product team is currently working on additional features to further optimize license consumption.
Automatic Deactivation of Inactive Users
A new functionality is under development for:
automatically deactivating users after X period of inactivity,
allowing licenses to be automatically released without manual intervention.
Automatic Deactivation via Microsoft Entra ID (Azure AD)
Hybo can also integrate with Microsoft Entra ID / Azure AD Groups to automatically detect: terminated employees, users removed from groups, or users who no longer belong to the company.
In these cases: the user can be automatically deactivated in Hybo, preventing unnecessary license consumption.
Important: this automation may have an additional cost, depending on: synchronization frequency, directory queries, and the volume of validations against the Entra ID Groups / AD database.