The way vehicles are booked in CarFleet has been updated to provide greater flexibility and better adapt to the actual period of time for which you need to use a vehicle.
With the hourly booking option, instead of selecting a morning, afternoon, or full-day shift, you can directly specify the vehicle pick-up date and time and the vehicle return date and time.
The available booking option will depend on the CarFleet configuration set for each office.
Booking Options in CarFleet
Depending on the configuration set for your office, CarFleet can operate using date and time bookings or shift-based bookings.
This article explains the date and time booking process. If your office uses shift-based bookings, see the article [How to Book Fleet Vehicles] to learn how to create and manage this type of booking.
How to make a booking?
When creating a new booking in CarFleet, you will need to select:
Vehicle pick-up date and time.
Vehicle return date and time.
HYBO will check availability for the entire selected period and will only show vehicles that are available during that time.
Multi-day bookings
Date and time bookings can cover one or multiple days.
For example, you can book a vehicle from Monday at 10:30 AM until Wednesday at 6:00 PM. In this case, HYBO will manage the entire period as a single continuous booking.
During this period, the vehicle will remain booked, including the hours between each day, and will not be available for other bookings that overlap with the selected period.
"All day" option
If you need the vehicle for the entire day, you can enable the "All day" option.
When selected, HYBO will automatically complete the pick-up and return times according to the schedules configured for the office.
These times will remain visible but cannot be modified while the option is enabled.
HYBO will check that the vehicle is available for the entire requested period before confirming the booking.
Check-In and Check-Out
Check-In will be based on the selected pick-up time, and you will be able to Check-Out while the booking is active and up to the maximum permitted return time.
The available times and options displayed may vary depending on the configuration set by your organization.
Booking mode configuration
The CarFleet booking mode is configured per office.
An office can use either shift-based bookings or date and time bookings, but both booking modes cannot be used simultaneously within the same office.
Important: If there are future CarFleet bookings, the booking mode cannot be changed until there are no longer any pending future bookings. Existing bookings are not automatically converted from one booking mode to the other.