Requirements
To book fleet vehicles in the Hybo app, you need to be assigned to a group with one of the following roles:
Car Fleet Application User
Application User
Additionally, administrators may have imposed additional requirements for booking, in which case Hybo will inform you. If so, go to your Profile, tap on your name, and update the requested information.
If you don't see the car fleet icon or continue to receive alerts even after completing the requested information, consult with the facilities managers or Hybo administrators at your company.
Usage Policies
Consult with the facilities managers or Hybo administrators at your company:
How far in advance and how often you can book.
What is the check-in process and how much time do you have to check in before a reservation is automatically canceled?
What actions do you need to take when returning a vehicle?
Whether it is possible to book a vehicle for several consecutive days and check out only once.
Booking a Vehicle
You can book a vehicle from:
Home section â Do you need any other reservations?
Bookings section â Add (+) icon.
On mobile: Bottom Navigation menu â Hybo icon.
After tapping the Car Fleet icon, complete the booking form:
Indicate the Reason you need to reserve a vehicle.
Select the Date you need the vehicle for.
You cannot reserve grayed-out days because you already have a booking for that day, it is a holiday, or you exceed the maximum advance notice allowed.
Pick the Shift you will use it for. You can also enable All Day to directly select the entire shift.
Enable Recurring to book multiple days.
Select the Vehicle to book.
Tap Book.
Recurring Booking
Activate Recurring to repeat the booking on multiple dates. If your office settings allow it, the Repeat option will appear to set booking patterns.
If the Repeat option does not appear, you can only create a daily booking between the days indicated in the Date and End fields.
The available patterns are:
Every day
The same day of each week
The same day every 2 weeks
If you need a different pattern, tap Custom and specify:
Every how many weeks you want to repeat the booking, and
which days of the week, e.g., Monday, Wednesday, and Friday.
When you finish defining the pattern, tap the Confirm icon or button (on the right side of the screen) to return to the main form. Then, indicate when the recurrence should end and continue with the vehicle selection.
Select Vehicle
When you tap Select one, Hybo displays the vehicles available for the dates you entered. Review the features of each vehicle to choose the most suitable one:
Transmission Type: automatic or manual.
Fuel Type: electric, plug-in hybrid, hybrid, or gas.
Odometer: distance already traveled by the vehicle.
Capacity: number of passengers.
Tap the card of your chosen vehicle to return to the main form. Finally, tap Book.
Review Your Booking
Review the details of the booking you just made. On the booking card, pay special attention to:
Status: It should be Booked.
Requested Date/s (2a): For recurring bookings, check each date separately. Hybo may not assign a vehicle on some dates if there was no availability. These dates appear in red (2b).
Shift: Make sure you haven't booked only half a day or a different time slot than the one you wanted.
You can also review the details in the booking confirmation email:
Viewing Your Bookings
View your existing bookings from the following sections:
Home: Bookings for the current day.
Bookings:
Bookings for the selected day on the calendar.
If no day is selected, bookings for the entire month, including past days.
If you hide the calendar by tapping its icon, bookings from today onward, including those for future months.
Hybo does not allow editing existing bookings. To modify a booking, you need to delete it and create a new one.
Checking in and out
Check-in
Check in on the day of your booking to confirm vehicle use and prevent automatic cancellation. Depending on your office's policies, you can check in using one of the following methods:
Scanning the booking QR code with an enabled device.
Tapping the Check in button in the booking details.
Scanning a vehicle QR code from the booking details or using your smartphone's camera app.
After check-in, the booking status will change from Booked to Checked in.
Check-out
When returning the vehicle, access the booking details, tap the Check out button, and complete the form:
Enter the Current Mileage and attach a Photo of the odometer as proof.
Optionally, report any damage to the vehicle by toggling the Damage? toggle. Then:
Attach a Photo of the damage.
Tap Damaged Parts and enable the corresponding toggles.
Optionally, add a brief Description of the damaged parts.
Tap Save to return to the main form.
Finally, confirm the check-out by tapping Save on the main form. The booking will change from Checked in to Checked out.
Deleting Bookings
You can only delete future bookings in Booked status. To do this, access the details of the desired booking, tap the trash can icon (top right corner), and confirm the action.
If the booking is part of a recurring booking:
Enable Delete Booking to delete only the selected booking, or
enable Delete Recurring Booking to delete multiple reservations and:
enable Delete Full Recurrence to delete it completely, or
enter From and To dates to delete your bookings within that range.
RECOMMENDATION: If you anticipate not being able to use one of bookings, please delete it as soon as possible so the vehicle becomes available to other users.